Early Holiday Party Planning

We know it’s difficult to think of snow, hot chocolate and pumpkin pie when temperatures outside are keeping us hot and enjoying the activities of summer, but now is the best time to start thinking about your holiday party.  Whether it is for your business or family holiday party, start to get a few ideas in place to make the event stress-free and fun!

Planning versus Procrastination: give yourself plenty of time, this gives you plenty of options.  Procrastination leaves you with less options and choices that may be more expensive and less ideal.

Guest List

If planning a company party, decide right away if employees, employees and spouses, or employees and families (including children) will be invited.  For a family gathering, decide if you want an intimate party with close family and tight-knit friends or a large party with extended family and a large network of friends.  Discussing the guest list with bosses and other family members early on will help you decide if the event can be held at the office, in a home or if you need a venue.


Venues are one of the most difficult projects to conquer last minute especially during busy times like the holidays!  It is highly recommended that a venue is secured by early Fall in order to reserve your desired date.  When looking for a venue, look for a place that can hold your guests comfortably.  Envision where tables, food displays and a bar will be set up.  Make sure that the venue has plenty of room for socializing.  Also ask the venue if they provide rentals, such as tables, chairs and linens.  If you are hosting at a home, also consider your guest count, food display and bar.  Many times, rentals are needed for home parties too.  In fact, we highly recommend it — there is nothing like the convenience of seeing all of the dishes, glassware and linens arrive fresh and clean and leave dirty to be handled by someone else.  Just like finding a venue, rental companies can be busy during the holidays so, the sooner you have the rentals reserved the better!


Popular catering companies sell out December dates quickly. We have some clients that book for the following year right after their party!  It is important to find a catering company that can work with you to achieve your vision.  Share all your ideas with the catering company, this way they can make helpful suggestions while moving along in the planning process. For company parties there are many options from smaller cocktail parties to a large end of the year celebration.

Some catering companies, like Serendipity, have special relationships with rental companies, florists/décor vendors, entertainers, photographers, etc. that will be leveraged to get even more bang for your buck.

For a free holiday party planning checklist, send an email to info@serendipityfood.com with the subject line: Holidays.


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